Reservation Deposit and Rental Payments
An advance payment of $333.50 (plus payment for the chosen method of vacation rental damage protection and travel insurance premium when applicable) is required to confirm all reservations. If signed guest rental agreement is not returned within ten (10) days,
your reservation may be cancelled. The remaining balance of the rental fee and applicable taxes is due by 5:00pm 14 days prior to your scheduled arrival date. Holiday Surf & Racquet Club reserves the right to charge the remaining balance to the credit card
on file at the time the balance is due.
If a reservation is made for the following calendar year, a $333.50 deposit/payment (plus payment for the chosen method of vacation rental damage protection and travel insurance premium when applicable) is required to secure the reservation if the rental rates
have not been established. You will be notified by January as to the confirmed rental rates. State and local sales tax are subject to change without notice and all rentals are subject to adjustments for the additional taxes after reservation confirmation.
Payment is accepted by credit card, money order, cashier’s check or traveler’s check.
Cancellation of Reservations
Holiday Surf & Racquet Club will process cancellations and refund monies received up to (31) days prior to arrival date for short-term rental reservations. Reservation cancellations made thirty (31) days prior to arrival date will be charged a $33.50 processing
fee and a $50.00 cancellation fee and the fees will be deducted from the initial deposit/payment. All fees are subject to local and state taxes. Reservation cancellations made within thirty (30) days prior to arrival date will result in forfeiture of all monies
received. Reservations made less than thirty (30) days prior to arrival date will be nonrefundable.
Holiday Surf & Racquet Club does not issue refunds for cancellations made within (30) day of the reservation arrival date. Any and all cancellation refunds are paid to renter by CSA Travel Protection. IF YOU CHOOSE NOT TO PURCHASE THIS COVERAGE NO REFUNDS WILL
BE GIVEN FOR CANCELLATIONS. Your purchase of CSA Travel Protection is calculated at 6.95% of the rental rate plus reservation fee and taxes. PLEASE NOTE THAT THIS INSURANCE WILL BE NON- REFUNDABLE 10 DAYS AFTER YOU HAVE PAID YOUR DEPOSIT AND PURCHASED THE
Long Term Rental Policies
Reservation Deposit and Rental Payments - An advance deposit of $333.50 is required to confirm all reservations. If signed guest rental agreement is not returned within ten (10) days, your reservation will be cancelled. The remaining balance of the first month’s
rent, processing fee and applicable taxes must be paid upon arrival. In the event we are unable to reach you at the time final payment is due, Holiday Surf and Racquet Club reserves the right to charge the remaining balance to the credit card on file.
Each month’s rent plus applicable taxes are due at start of the month.
There is a one-time processing fee in the amount of $33.50. State and local sales tax are subject to change without notice and all rentals are subject to adjustments for the additional taxes after reservation confirmation. Payment is accepted by credit card,
money order, cashier’s check or traveler’s check. Cancellations must be made at least thirty days (30) prior to arrival date and a fifty ($50) dollar cancellation fee and $33.50 processing fee will apply. Any cancellation made within thirty (30) days of arrival
date will result in forfeiture of all monies paid.
Change in Reservations
Holiday Surf and Racquet Club will process reservations changes thirty (30) days prior to your arrival date. Change in reservations include unit change and/or date change. Once within thirty (30) days, reservation changes will result in forfeiture of deposit
and a new deposit will be required to change unit and/or date. All date changes must be made in the same unit.
Travel Protection Insurance 320 CSA
Holiday Surf and Racquet Club has partnered with CSA Travel Protection insurance to safeguard your vacation. This is an optional plan but we strongly recommend it. To obtain your travel insurance policy or certificate of insurance, log onto www.vacationrentalinsurance.com/certpolicy.do
. The travel protection, if purchased, includes insurance coverage for Trip Cancellation, Trip Interruption, Travel Delay, Baggage Delay, Accidental Death and Dismemberment and Emergency Assistance. Please read your document carefully as certain limitations,
restrictions and exclusions apply. The insurance coverage is underwritten by Generali US Brance and the non-insurance assistance services are provided by CSA's designated provider. Please contact CSA at 866-999-4018 if you have any questions.
In rare instances, we have been in a position where a reserved property has become unavailable; therefore we reserve the right to change your reservation to equivalent or better accommodations subject to availability.
Your vacation property will be cleaned to quality standards prior to your arrival and after your departure. You will be responsible for cleaning during your stay and for leaving the property in good condition at check-out. We respectfully request your awareness
and appreciation of the property owners; please treat the vacation accommodation with the care you would your own. Laundry facilities are on the fourth and sixth floor of the resort. The accommodation will be stocked with a starter supply of trash liners,
toilet paper, bath soap and dishwasher soap. Extra needed items are the responsibility of the guest. Bed and bath linens are furnished and are not to be removed from the property. Remember to bring your own beach towels.
Any damages will be charged to your credit card per the Damage Protection section.
Pets are not allowed. If evidence of a pet is found inside a unit or on the premises, you will be vacated immediately with no refund of rental payments. An additional charge of $250 will be assessed for cleaning, disinfecting and professional flea treatment.
Smoking is strictly prohibited at all Holiday Surf and Racquet Club rental properties. If evidence of smoking is found in the unit, charges will be assessed for necessary deodorizing and additional cleaning. An additional charge will be charged to your credit
card per the Damage Security section.
As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to checkout. The fee for this protection
is $25. If purchased, the policy will pay a maximum benefit of $1500. Any damages that exceed $1500 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes
any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $1500. Certain terms and conditions apply.
All damage must be reported to Holiday Surf & Racquet Club Condominium Association, Inc. when it occurs and a Damage Protection Plan Claim Form must be completed by the renter. Failure to promptly report damage to Holiday Surf & Racquet Club Condominium Association,
Inc. may void the coverage by CSA. For CSA Security Deposit Protection policy questions, contact CSA at 866-999-4018.
Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy at www.vacationrentalinsurance.com/g20vrd. The Vacation Rental Damage plan can be purchased up to, and including at, check-in. By submitting
payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Holiday Surf & Racquet Club any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Holiday Surf & Racquet
Club directly if you do not wish to participate in this assignment. A damage deposit of $300 will be held on your credit card should you choose not to participate.
By signing this agreement, you waive your right to dispute charges that are made on your credit card pursuant to the terms of the Guest Rental Agreement for intentional damage caused by you or a member of your party visiting or staying at the premises
or accidental damage unreported to Holiday Surf and Racquet Club, which may not be covered under the CSA Unintentional Damage Protection. Holiday Surf & Racquet Club Condominium Association, Inc. reserves the right to charge the credit card(s) on file: 1)
To reimburse expense incurred to repair damage, or replace missing items not covered with the Damage Protection Plan offered by CSA; 2) To pay for extra cleaning, if necessary; or 3) For any other charges incurred for violation of the Rental Policy as a result
of your stay.
Family Oriented Vacation Properties
Holiday Surf and Racquet Club will not honor rentals of vacation properties to vacationing students or individuals under the age of twenty-five (25) unless accompanied by their parents. One (1) parents for every (4) guests between the ages of 15-25 is required
to stay on the property during the entire rental period. Reservations must be made and confirmed by an adult over the age of twenty-five (25). All chaperoning parents must be present at check-in. Violators will be evicted and all rental payments will be forfeited.
Reservations made under false pretense will be subject to forfeiture of advance payment, and/or rental money, and subject to immediate eviction. Any damage will be charged to the credit card on file per the Damage Security section.
Children under the age of sixteen (16) MUST be accompanied by a parent or guardian when using the fitness center.
Quiet hours are 10p.m to 8a.m. daily. We ask that you please respect these hours. Amenities will be unavailable during these hours. Those in violation of these hours may be evicted and all rental payments will be forfeited.
The maximum number of guests per property is based on that individual property’s ability to safely and comfortably accommodate our guests. If the maximum occupancy is exceeded, you will be asked to vacate the property forfeiting all rental payments. This information
can be found on your confirmation letter.
Property Furnishings, Equipment, and Utilities, etc.
All rental properties have fully equipped kitchens, televisions, central heating and air-conditioning. Holiday Surf and Racquet Club cannot guarantee these or other appliances. We will do our best to have malfunctions repaired as soon as possible. Locked closets
are to be maintained by homeowners for personal use. Please respect these areas. No compensation will be given for temporary outage of electricity, gas, water, and cable, Internet or telephone service. Outages will be reported immediately and every effort
will be made to have them restored as soon as possible. The operation and maintenance of these utilities is completely out of the control of Holiday Surf and Racquet Club. Holiday Surf and Racquet Club has described all properties and their furnishings as
accurately as possible based upon the information received from the homeowner. Occasionally an owner will remodel or redecorate a property after the information has been published, and therefore, there may be some discrepancies. Holiday Surf and Racquet Club
makes every effort to keep each property and its equipment in good working order and to make repairs as soon as possible when notified of a problem. No refunds or rate adjustment will be made for mechanical failures, such as air conditioning, heating, television
or appliances that occur during your stay. Holiday Surf and Racquet Club is not responsible for intrusion of pests including insects, rodents, or other pests, as well as weather conditions, road conditions, power outages, acts of God, beach closures or any
other activity, event, construction or condition beyond its control. While Holiday Surf and Racquet Club makes every effort to be aware of construction and maintenance activities there may occasionally be circumstances beyond our control including neighboring
construction and homeowner's association projects. Holiday Surf and Racquet Club will make effort to mitigate any inconvenience; however no compensation will be given for these situations. Once units have been assigned, unit moves will not be permitted
under any circumstances.
Property keys are provided at check-in and must be returned to the rental office at check-out. A charge of $24.00, plus applicable taxes will be charged to your credit card per Security Protection section for each key or pass not returned. If you are locked
out of your accommodation during normal business hours, please contact our rental office at (800) 833-6108. If it is after business hours, please contact our Security telephone number (850) 428-1580. A representative from Holiday Surf and
Racquet Club will meet you at your unit.
In-ground swimming pools may cause an inherent risk to renters and guests (including children). As the renter, you accept the risk of the pool and specifically agree that no minor children will be in the pool area without continuous adult supervision. Renters
and guests (including children) will use the pool only in a safe manner and will undertake no acts, which might risk injury or death in the use of the pool. The renter assumes full control and full responsibility for the use of the in-ground swimming pool
during confirmed rental period.
Please be aware and follow the Beach Flag Warning System for swimmers and surfers at all times. They are positioned at all public beach accesses with the description posted at the entrance of the access. It is vital to the safety of you and your family that
you understand and adhere to the warning system. The absence of flags does not assure safe waters. Okaloosa County does not permit beach chairs, tents, umbrellas, etc. to be left on the beach overnight.
Any items left on the Beaches of Okaloosa are subject to removal.
Holiday Surf and Racquet Club is privately owned; management may refuse service to anyone. Property owners and Holiday Surf and Racquet Club will not be held responsible for acts of theft, vandalism, or other damages to guests’ personal property or items left
at the vacation property. If an item has been accidentally left at the property, please contact Holiday Surf and Racquet Club as soon as possible and every effort will be made to mail it to your home. Shipping costs are the responsibility of the renter. Representatives
of Holiday Surf and Racquet Club and/or owners may enter the premises at any reasonable time to make repairs or for inspection of property. Properties may not be sublet.
Check Out Procedures:
In order to avoid additional charges to your credit card, we ask that the following be done prior to your departure:
• All debris, garbage and discards are disposed of properly in designated containers located outside the rental property.
• Soiled dishes are placed in the dishwasher and cleaned.
• Property is left in neat condition upon departure, furniture is not re-arranged and items are not missing.
• All windows and doors are locked upon departure.
• Keys and amenities cards are returned to rental office upon check out.
Check In / Check Out
Check in time begins at 4:00 PM Central Standard Time following inspection to ensure the property is ready for occupancy.
Check out is no later than 10:00 AM Central Standard Time. Violation of check out policy will be subject to additional charges of a $25.00 fee for every hour you are late checking out.
AFTER HOURS INSTRUCTIONS
Security is on site after hours and will assist you with check-in.
I, the undersigned Guest (renter), acknowledge that I have read the Guest Rental Agreement in its entirety. I understand the terms thereof and agree to be bound by the provisions herein. I also acknowledge and agree that the owner and his/her agents, including
Holiday Surf and Racquet Club, shall not be liable for any loss, damage, injury, accident or delay which may be suffered by renter, renter’s family, children, guests, invitees or licensees by reason of: (1) Renter’s failure to fulfill any condition of this
agreement; (2) Renter’s failure to comply with any requirements imposed by any governmental authority; (3) Any judgment, lien or other encumbrance filed against the rented property as a result of renter’s actions; or (4) The negligent acts or omissions of
the owner or any of his/her agents; and the undersigned specifically release(s) the owner and his/her agents there from.
CSA Travel Protection
By initialing this section, you the undersigned Guest (renter) acknowledge you have read and understand our Cancellation Policy (on page one (1) of this Guest Rental Agreement).
GUEST ACKNOWLEDGEMENT MUST BE SIGNED AND THE CSA TRAVEL PROTECTION OPTION MARKED.
PLEASE RETURN VIA MAIL, EMAIL OR FAX within 10 days of the booking date. Confirmation cannot be granted until agreement is received by Holiday Surf & Racquet Club.